Privacy Policy

Norlynx SA (hereafter “the Company”, “we”, “us” or “our”) is committed to protecting the privacy and security of the personal information that is provided to us or collected by us during the course of our business. We store and process personal information in accordance with the Swiss Data Protection Act and to the extent applicable the EU General Data Protection Regulation.

This privacy policy explains how we may collect and use any personal information that we obtain about you and your rights in relation to that information. Please read this policy carefully to ensure that you are fully informed. Your consent will be deemed to have been given if you continue to visit the website.

We may provide you with additional privacy notices where we believe that it is appropriate to do so. Those additional notices supplement and should be read together with this privacy policy.

 

Overview

1. Who is responsible for your personal information?. 1
2. How we collect and use your personal information. 2
3. Use of our website. 2
4. Our basis for processing your personal information. 3
5. How and why we may share your personal information. 3
6. How we protect your personal information. 3
7. How long we keep your personal data. 4
8. Your rights. 4

 

1. Who is responsible for your personal information?

Norlnyx SA whose registered offices are located at 118 Rue du Rhône, 1204 Genève is responsible for your personal information provided to us or collected by us during the course of our business.

2. How we collect and use your personal information

We collect and process your personal information as follows:

We collect personal information about prospective clients as part of business development initiatives and our business acceptance process. The purpose of the collection of data is to provide users with an effective, fast and targeted services.

We obtain this information directly from you. The Website does not process any personal data automatically. In order to facilitate the transmission of your application or contact request, it has a separate section: “Jobs” in which you can apply for a job. All Personal Data transmitted through this channel is processed directly on the

The Personal Data, as well as other data, are under the control of the Company under the terms of an ad hoc agreement between the Company and the XXX platform which can be consulted here: www.

The type of personal information we may collect includes, in particular, Personal Data, but also any information transmitted through our application tool such as your contact information (surname, first name, postal and e-mail address, telephone numbers, etc.), your curriculum vitae, any work certificates, letters of reference, academic diplomas and cover letters or interactions with us.

We may use your personal information to maintain and develop our business relationship with you, identify products or services you may be interested in, to pursue certain business development initiatives, send you publications and marketing communications and invite you to events.

You can control the information you receive through our marketing communications by contacting us by email. If you no longer wish to receive emails relating to our products, services or events, you can unsubscribe at any time by contacting our client service.

Where we need to collect information required for our engagement and you fail to provide that information when requested, we may not be able to start working for you.

3. Use of our website

We collect, store and process certain personal information when you visit our websites, and use cookies on our website.

We use cookies to collect information when you access our website.

Cookies are small text files that are placed in browser directories on your computer or mobile device when you visit our website. Our website uses session cookies and persistent cookies. Session cookies enable you to move from page to page within the website and any information you enter to be remembered. A session cookie is deleted when you close your browser or after a short time. Persistent cookies allow the website to remember your preferences and settings when you visit the website in the future. Persistent cookies expire after a set period of time.

We use cookies the following way:

• Google Analytics

You can change your browser settings to block cookies or to alert you when cookies are being sent to your device. Please note that if you decide to disable cookies, you may not be able to access certain functions of our website or marketing communications. By continuing to use the Company’s website without changing your settings you consent to our use of cookies.

4. Our basis for processing your personal information

We will only use your personal information if and to the extent that applicable law allows. We will therefore process your personal information if:

• it is necessary for the performance of a future employment contract with you;
• it is necessary in connection with a legal obligation;
• you have given your consent (where necessary) to such use or the organisation you work for has obtained your consent (where necessary) to share your information with us; or
• if we or a third party have a legitimate interest which is not overridden by your interests or your rights and freedoms.

5. How and why we may share your personal information

We may share your personal information collected in the course of core business activities of the Company with third persons (such as advisors, authorities and other persons) in Switzerland, the EU or other countries if required or useful for providing our products and services. Further, we may share your personal information with third persons where:

• you have consented to us doing so (where necessary) or the organisation that you work for has obtained your consent for us to do so (where necessary);
• we are under a legal, regulatory or professional obligation to do so (for example, to comply with anti-money laundering or sanctions requirements); or
• it is necessary in connection with legal proceedings or in order to exercise or defend legal rights.

We use third parties who provide products and services on our behalf and may share your information with them, for example banks, insurance companies or technology suppliers who may have access to your personal information when providing software support.

6. How we protect your personal information

We have put in place appropriate security measures to hold your personal information securely in electronic and physical form, to protect it from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss. Our Information Security Management System (ISMS) is certified to ISO 27001. Our electronic databases require logins and password authentication.

Our employees and third party service providers who have access to confidential information (including personal information) are subject to confidentiality obligations.

7. How long we keep your personal data

In order to be able to contact you when a job matching your profile becomes available, we store your Personal Data until you have indicated your wish to withdraw it. Otherwise, we will retain your personal information for as long as is necessary for the purpose for which it was collected. We will further retain your personal information to comply with legal and regulatory obligations, for as long as claims could be brought against us and for as long as legitimate interest, including data security, requires.

8. Your rights

In relation to the processing of your personal information you have rights that you can exercise under certain circumstances. These rights are to:

• request access to your personal information and certain information in relation to its processing;
• request rectification of your personal information;
• request the erasure of your personal information;
• request that we restrict the processing of your personal information; and
• object to the processing of your personal information.

If you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so.

We may refuse to provide access if the relevant data protection legislation or other legislation allows or obliges us to do so, in which case we will provide reasons for our decision as required by the law.

If you would like to exercise these rights, please contact us in writing by email to: info@norlynx.com or by letter to: Norlynx SA, 118 Rue du Rhône, 1204 Genève, Switzerland.

You will not, in general, have to pay a fee to exercise any of your individual rights. However, we may charge a fee for access to your personal information if the relevant data protection legislation allows us to do so, in which case we will inform you as required by the law.

If you feel we have not handled your query or concern to your satisfaction you can contact the competent data protection authority in Switzerland, the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).

We reserve the right to update and change this privacy policy from time to time in order to reflect any changes to the way in which we process your personal information or changing legal requirements. Any changes we may make to our privacy policy in the future will be posted on this website. Please check back frequently to see any updates or changes to our privacy policy.

Norlynx SA, April 1^st 2021